Florida Repeater Council, Inc.
Minutes of Business Meeting
February 12, 2005
Orlando, Florida

The business meeting was called to order at 4:00 PM on February 12, 2005
by President Ray Kassis, N4LEM.  The Acting Secretary called attendance
and determined that a quorum of qualified Directors were present:

Directors in attendance were:
   District 1: Nilo Hernandez, W4HN
   District 2: Mark Filla, KS4VT
   District 3: Karen Power, KD4DJX
   District 4: Mike Fletcher, NI4M
   District 5: Ralph Betts, KC4SGG
   District 6: 
   District 7: Ben Dickerson, K4EL
   District 8: Frank Butler, W4RH

Staff Members in attendance were:

   President: Ray Kassis, N4LEM
   Vice President: Ira Bickham, K8HRR

RE-ELECTION OF PRESIDENT AND STAFF:

President Ray Kassis, N4LEM was nominated to for another term as
President.  The Board of Directors unanimously approved him as
President.

President Ray asked for a motion to re-appoint the Directors of
Districts 1, 3, 5 and 7 and the current Council Staff members.  Director
Frank made the motion which was seconded by Director Mark.  Motion
approved.

REPORTS OF DIRECTORS:

District 1: All quiet.  If a club license expires, do we de-coordinate
repeaters?  Will ask Riley Hollingsworth and report back to everyone.

District 2: All quiet

District 3: All quiet.  146.775 under repair.

District 4: Upside-down repeater is being worked.  444.000 being
negotiated.  Motion to extend construction time for 60 more days on
442.975 and 443.000.

District 5: All quiet

District 6: No report.

District 7: 146.985?  145.410 moved to district 5.  Wrong coordinates?

District 8: All quiet.

OLD BUSINESS:

Expiration letters will continue to be mailed until February 2006.

Respectfully submitted
Nilo Hernandez, W4HN, Acting Secretary

————————————————————————

Meeting re-convened at 9:30AM on Sunday, February 13, 2005.

The secretary re-checked the roll call and we have a quorum.  President
Ray reported what happened during the Saturday half of the meeting.

SECRETARY'S REPORT:

Six hundred forty (640) newsletters were mailed in late January and some
were returned undeliverable.  The minutes of the December meeting have
been posted on the web site and were emailed to all FRC staff.  Director
Mark made a motion which was seconded by Director Mike to waive reading
the minutes and approve them as posted.  Motion passed unanimously.

TREASURER'S REPORT:

The FRC Secretary/Treasurer reported the following accounting:

Opening balance, 12/04/04:	$8,203.96
Income:	$485.28
Expenses:	$974.14
Balance: 2/11/05:	$7,715.10

Director Karen made a motion publish a detailed list of income and
expenses in every July newsletter for the previous calendar year. 
Motion seconded and approved.

WEBMASTER'S/DATABASE MANAGER/COORDINATOR'S REPORT:

Database was submitted to ARRL on January 1, 2004 for the next repeater
directory and Travelplus CD.  They want the repeater directories to be
available at the Dayton Hamvention hence the early deadline for
submittal.  The database was updated with the new ARRL boolean feature
summary for easier parsing.  Also including repeater coordinates for the
Travelplus CD.  On-line and paper applications have been expanded with
all of the ARRL feature types.

Director Nilo suggested that all directors try to update link
frequencies  in their respective districts.  Considerable discussion
followed including database exchange with FADCA.  Director Mike
suggested that we may become a spectrum management organization. 
President Ray will contact FADCA.

Since December 4, 2004, there have been 20 new coordinations or
transfers, 5 de-coordinations, 1 approved relocation.  The Coordinator
would like to update a Frequently-Asked-Questions list.  George Jones,
W4AQR offered to prepare a PowerPoint presentation but the Coordinator
declined due to lack of time.  The Database Manager would like to purge
uncoordinated repeaters from the database.

NEW BUSINESS:

Before a pair is coordinated that was coordinated in an adjacent
District, should the Director losing that pair to the other District be
notified?  Considerable discussion followed.  A motion was made,
seconded and approved to require the Coordinator to submit a notice of
proposed coordination (NOPC) or de-coordination (NOPD) to all Directors
for approval before it is issued to the applicant.  At least five
Directors must approve, including the affected district.  The NOPC or
NOPD will be sent to FRC staff only, not the applicant.

Should the Directors provide updates on behalf of repeater trustees? 
Considerable discussion followed.  If a Director submits and update, who
is responsible when the next update is due?  What if that director is no
longer with the Council?  Director Nilo made a motion to allow the
Directors to submit repeater status reports if requested by a trustee. 
A copy of the report must be returned to the trustee that includes the
new expiration date.  It was seconded by Director Mike and approved
unanimously.  Who should we accept updates from?  Trustee only? 
Sponsor?  Club officer?  We may need to collect contact information for
all parties (trustee, sponsor, owner) and include it in the database.  A
sub-committee will work this issue before the Melbourne meeting.

Change the by-laws and coordination policy so that no one that lives so
far away from his/her repeater as to not being able to monitor and
control repeater to be a sponsor and/or owner of a coordination.  Maybe
an exception shall be if he/she has a trustee in the jurisdiction. 
Considerable discussion followed.   We may need a by-laws or policy
change.  If the trustee lives far away from his coordinated repeater,
the trustee needs to prove to the Council how he maintains control of
his repeater.    The Board decided that it will consider these
situations on a case-by-case basis and not make any policy changes.

We must consider many changes in ownership to repeaters.  Amateurs are
using coordination to profit in the selling of equipment (doing it as
business) even though our rules state that coordinations are NOT
TRANSFERABLE.  We must start enforcing this.   The directors will all be
notified of new coordinations through the NOPC, so the affected director
can veto the proposed coordination.  The applicant can appeal the veto
at the next Board of Directors meeting.  A motion was made, seconded and
approved.

Several of the coordinator’s questions about procedures to coordinate &
de-coordinate repeaters were clarified.

The database manager presented a list of repeaters whose coordination
has expired and the required update was not submitted by the end of the
grace period.  The Directors voted to de-coordinate the repeaters in the
following list:
http://www.florida-repeaters.org/decoordinations_04_13_2005.pdf

Select UHF frequency for use by emergency-only portable repeaters.  The
board recommended tabling this until the Melbourne meeting after we have
consulted with FADCA.

The meeting was adjourned at 12 PM by President Ray Kassis.

Respectfully submitted
Dana G. Rodakis, K4LK, Secretary